Terms & Conditions of Participation


You agree that you will be onsite, set up and ready to greet guests at least 1 hour before the start time of the event you are participating in.

You agree that you will provide the designated number of portions for the event you are participating in as indicated on the information page.

APPLICATION PROCESS: Vendor registration will close 60 days before the event or when all available spaces at the event are full, whichever comes first. Submission of registration does not guarantee acceptance. $500 Deposit must be paid before application is considered complete.  Deposit should be submitted in the form of a check made out to WGBH Educational Foundation and mailed to 1337 Massachusetts Ave. #132, Arlington, MA 02476.

CANCELLATIONS AND FEES: Cancellations must be made in writing and by August 1st, 2018. Cancellations for any reason will not be honored once Festival marketing campaign kicks off  August 1st, 2018. The Festival takes place rain or shine and cancellations will be assessed a $500 marketing fee.

LIABILITY and INSURANCE REQUIREMENTS: All vendors must provide a Certificate of Insurance showing coverage in the amount of $1,000,000 or more in general and liquor liability insurance, as well as proof of workers compensation insurance. The Description of Operations Field should have a note naming WGBH and Flavour as additionally insured on all policies (excl. worker’s comp). The date effective of the certificate must be the date of the event(s) you are participating in. The event takes place at 1 Guest St., Boston, MA 02135. WGBH Educational Foundation is the certificate holder. We must receive your certificate of insurance prior to the event. Under no circumstance would WGBH and Flavour be responsible for loss or damage to participant's property. Participants are advised to obtain enough insurance to cover the unforeseen. Participants agree to hold WGBH, Flavour, their agents, employees, officers, representatives, and assignees harmless regarding any alleged harm or injury to any person resulting from their participation in the WGBH Food & Wine Festival event.

DELIVERY OF SERVICE: All vendors are expected to remain at their stations throughout the entirety of the event. Breakdown cannot begin until the event close, or earlier if approval is given by event organizer. Vendors who breakdown and leave before this time will be assessed a $250 fee.

SANITATION & WASTE: All vendors are responsible for complying with federal, state and local standards of health, sanitation, fire and food safety. Vendors are responsible for collecting & properly bagging trash within their locations. We intend to make this a “green” event by sending all organic waste offsite to a special facility and will provide appropriate containers for trash, recycling and organic waste. The event organizers will collect properly bagged waste from outside of your booth location. Vendors must restore their booth back to its original state upon completion of the event.